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CPV 48814200

Patient-administration system

A patient-administration system (PAS) is the software a hospital or clinic uses to track patients through their care: registration, demographics, admissions, discharges and transfers, appointment scheduling, waiting lists, and the master patient index that ties every record to one person. Under CPV code 48814200, a contracting authority is buying the administrative backbone of a care provider, not the clinical record where diagnoses and treatment are documented.

It sits inside Medical information systems (48814000), alongside siblings for the clinical record (48814400), nursing (48814100), the operating theatre (48814300), and casemix (48814500). The split is administrative-versus-clinical: a PAS runs the who, when and where of a patient's journey, while a clinical information system holds the what of their care.

The code is a steady mid-volume performer. 106 awards carry it (TED 2009-2026), 48 with disclosed values, at a mean of about €1.6M across those. Germany, the UK and Poland place the most, with Germany alone accounting for 35 of the awards. The high mean reflects the nature of the work: a PAS is a hospital-wide system, often replacing a legacy platform, so contracts skew large and multi-year.

Public search interest is modest but real and on-topic: the bare phrase "patient administration system" draws steady non-branded queries (Ahrefs), most of them informational. The PAS abbreviation is well established in healthcare procurement, particularly across UK and German hospital trusts.

When to use this code

For buyers contracting authority

Pick 48814200 when the contract's main job is running patient flow and administration: registration, the master patient index, admissions, discharges and transfers, scheduling, and waiting-list management. If the deliverable records and manages who the patient is and where they are in the system, this is the code.

The boundary that trips contracting authorities is the sibling 48814400, Clinical information system. A PAS handles administration; a clinical system holds the medical record, results, and treatment data. Many hospital procurements bundle both, plus nursing (48814100) and theatre (48814300) modules, into one platform. Where that happens, set the primary CPV code by the dominant scope, and consider tagging the others as secondary on the contract notice (CN).

One step up, the parent 48814000 is the right pick when the scope spans several medical-information modules and no single sub-category leads. Reserve 48814200 for procurements where the patient-administration layer is the clear centre of gravity.

For suppliers bidding

Winners under 48814200 are health-IT specialists and system integrators with a working PAS product and a credible record of migrating a hospital off a legacy platform without disrupting live patient flow. This is mission-critical infrastructure: a contracting authority will weigh proven deployments in comparable trusts, data-migration method, integration with clinical and laboratory systems, and downtime risk far above headline price.

What tips a bid here is reference sites and interoperability. Show real go-lives, standards-based interfaces (HL7, FHIR), and a clean cutover plan, and you are in contention. The honest reading: incumbency runs deep in this code, because a PAS sits at the heart of every other hospital system, so the supplier already embedded is hard to dislodge and switching frightens buyers.

Expect to meet the same bidders under the clinical-record code (48814400) and the parent (48814000), since vendors increasingly sell a single platform spanning administration and clinical modules. With 106 awards over the period (TED 2009-2026) at a mean near €1.6M, these are substantial, durable deals, fewer in number but large in value and long in tenure.

Industries and typical projects

Healthcare IT System integration Custom software SaaS Public sector IT

Commonly confused with

48814400
A clinical information system holds the medical record, results and treatment data; a patient-administration system runs registration, admissions and patient flow.
48814000
The broader medical-information-systems parent. Choose 48814200 when patient administration is the clear focus rather than the whole module suite.
48814100
Nursing information systems document care delivered at the bedside; 48814200 covers the administrative who-when-where of the patient's journey.

Example award titles

  • Provision of a Patient Administration System.
  • Community Wide Information System (CWIS)
  • Electronic patient record.
  • Patientenmanagementsystem - Mühlenkreiskliniken (DE)
  • Patientenportal & Entlassmanagement (DE)
  • Nachfolgelösung für das SAP IS-H-System (DE)

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Hierarchy

Parent
48814000
Siblings
48814100488143004881440048814500
Documented June 2026 · AI-augmented body, human-reviewed before publication. Editorial policy.