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CPV 48613000

Electronic data management (EDM)

Electronic data management (EDM) is the software and systems a public body uses to capture, store, organise and retrieve its electronic data and records: the layer that turns scattered files and database entries into something searchable, governed and auditable. Under CPV code 48613000, a contracting authority is buying that management capability, not the raw database engine underneath it.

It sits inside Database systems (48610000), the branch that classifies the software around stored data. The siblings cover the database software package (48611000), the database-management system or engine itself (48612000), and data-acquisition systems (48614000). This code is the broader "manage the data and records" slot rather than any single product type.

The code is moderately active and mid-value. 241 awards carry it (TED 2009-2026), of which 147 disclose a value, and across those the mean runs to about €585k. France, Germany and the UK place the most. The contracts vary widely in shape, from a records-management rollout to a sector-specific information system, which fits a code defined by the function it performs rather than a fixed deliverable.

Public search interest in the bare term is essentially nil, which fits its role as a back-office vocabulary slot rather than a product people shop for, not something a contracting authority searches for by name.

When to use this code

For buyers contracting authority

Reach for 48613000 when the contract is about managing electronic data and records as a whole, rather than buying one named database product. If the deliverable is the underlying engine, that is the database-management system code (48612000); if it is a packaged database product, that is 48611000; if the job is capturing or ingesting data from instruments or feeds, that is data-acquisition (48614000).

The practical trigger is the function. Contracting authorities use this code when they want a system that holds, structures and retrieves records across a service, an electronic document and records solution, a sector information system, or a registry, where the value is in how the data is managed rather than in which database sits beneath it.

One boundary to watch: this is the data-management layer, not a generic IT-services or software-development contract. Where a single tender bundles the management system with custom build work or hosting, set the primary CPV code by whichever element is the dominant purpose of the contract, and reach for the parent (48610000) only when the scope spans the whole database-systems family.

For suppliers bidding

The defining feature here is the function, not a named product, so read the statement of work before assuming the code fits your stack. The 241 awards (TED 2009-2026) span records-management rollouts, registries and sector information systems, so the realistic field ranges from records and document-management specialists to system integrators building a data layer on top of someone else's engine. A pure database-product reseller is often the wrong shape here.

What carries a bid is a credible track record on comparable data and records systems, a clear data-governance and migration story, and integration with the authority's existing estate. The disclosed mean of about €585k (TED 2009-2026) makes most awards worth a tailored response rather than a templated one, and the spread of contract shapes rewards reading each notice closely instead of pattern-matching to past wins.

Expect company from two directions: bidders arriving from the database-management code (48612000) who frame the engine as the core, and broader public-sector IT and custom-software firms folding data management into a larger delivery. The edge goes to the supplier who can show the records actually stay governed and retrievable after handover, not just that the database runs.

Industries and typical projects

Public sector IT Data services Data analytics System integration E-government Custom software

Commonly confused with

48612000
That code is the database-management system or engine itself; 48613000 is the broader job of managing the data and records held in it.
48614000
Data-acquisition is about capturing or ingesting data from instruments and feeds, whereas 48613000 manages and retrieves data once it is held.
48611000
A packaged database software product, not the wider data-and-records management capability that 48613000 covers.
48610000
The parent for the whole database-systems family; pick 48613000 only when the scope is specifically managing electronic data and records.

Example award titles

  • Supply and implementation of a diabetic retinopathy information system.
  • Supply of an Electronic Grain Passport System and Industry Pilot
  • Electronic Document & Records Management Solution.
  • Tender for the supply of an electronic payments system for housing rents.
  • Jisc Board and Committee Papers Framework
  • Delivery of ASP/CSP services for the EU LRIT data centre

Live tenders (1)

Greece – Software package and information systems – ΨΗΦΙΑΚΟΣ ΜΕΤΑΣΧΗΜΑΤΙΣΜΟΣ ΔΗΜΟΥ ΠΥΔΝΑΣ - ΚΟΛΙΝΔΡΟΥ GR · closes 2026-07-10
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Hierarchy

Parent
48610000
Siblings
486110004861200048614000
Documented June 2026 · AI-augmented body, human-reviewed before publication. Editorial policy.